How to Lower Office Printing Costs
The biggest savings come from three moves, not from buying a cheaper machine.
1. Right-size the fleet
Many offices run too many underused desktop printers. A print audit usually finds 20–30% of devices cause 80% of the problems. Consolidate onto right-sized MFPs. See managed print services.
2. Default to black-and-white
Setting the default print mode to "Auto Color" (mono when no color is detected) cuts color page counts 40–60%. Color costs 5–10x mono. See our color vs. mono guide.
3. Move to per-page managed print
Per-page pricing with toner, parts, and labor bundled removes the surprise bills. See our cost-per-page guide and maintenance contracts.
Frequently Asked Questions
How much can I really save? Typically 20–35% of total print spend with right-sizing and managed print.
Does this require changing how staff print? No — most savings come from defaults and fleet changes, not user behavior.
Is managed print worth it for a small office? Yes for offices with 3+ devices or over 10,000 pages/month.
Do you offer a free print audit? Yes — we document every device and its true per-page cost at no charge. Contact us.
Call 678-469-6608 or request an audit.
